Typing the same thing twice
An invoice arrives as a PDF, someone reads it, then types it into accounting. Then someone else emails for approval. Every hop is a chance for a typo and a delay.
AI consulting · Tampa Bay
Practical AI for small business, with a human in the loop.
ShowTech Consulting helps Tampa Bay firms automate the repetitive work: invoices, inboxes, reports and approvals. We build focused tools, keep a person in charge of every decision that matters, and support them like the rest of your IT.
- Cadence
- Working software every week or two
- Control
- You approve what leaves the building
- Support
- Help desk, updates & monitoring
workflow / email-triagerunning
checkpoint: requiredaudit trail: onmfa: enforced
- 16+ yearsServing Tampa Bay businesses
- Under 4 minTypical time to a real person
- 98% CSATHelp desk, last 12 months
- GTIA TrustmarkCybersecurity Trustmark holder
The problem
The work isn't hard. It's just everywhere.
Most small businesses don't need a moonshot. They need the Tuesday-afternoon chores to stop eating Tuesday afternoon. That's where business automation consulting earns its keep: in the boring, repeatable steps between the tools you already pay for.
An inbox that runs the day
The urgent client email sits under forty newsletters and "quick questions." Your best people spend their mornings sorting instead of answering.
Reports built by hand
The weekly numbers live in four places, so someone copies them into a spreadsheet every Monday. By the time it's ready, it's already stale.
Automation finder
Where could AI help your team first?
Pick a department to see a few realistic starting points. Every idea below is something we already build for small businesses. None of them require replacing the systems you rely on today.
Select a department
For bookkeepers, controllers and CPA teams who spend too much of the month retyping numbers from one screen into another.
Accounts payable & approvals
Read incoming invoices, code them to the right GL accounts, route approvals to the right person and sync to your accounting system. Stop keying invoices in twice.
Budget vs. actual, live
Link budgets to spending in near real time and get a heads-up when a vendor starts running over, instead of finding out at month end.
One finance scorecard
Pull the numbers you check every week into a single view, scored against your goals.
For reception, office managers and admin teams who live in Outlook and juggle the same requests all day.
Email triage & drafting
Sort incoming mail by urgency, flag what truly needs a personal reply and draft the routine answers. Nothing goes out without a person approving it.
Smarter intake forms
Replace paper and free-form emails with an intake form that captures the right details the first time and drops them where your team works.
Fewer copy-and-paste hops
Connect Microsoft 365, Outlook and the other tools you use so information moves on its own.
For operations leads in manufacturing, property management and multi-site teams where work changes hands a lot.
Approval workflows
Turn “did anyone sign off on this?” into a clear workflow with owners, status and a record of who approved what.
Connected systems
Link your practice or property management system to Microsoft 365 so the same data isn't entered three times.
A reporting layer
Put a clean, readable reporting layer over the system you already have, rather than replacing it.
For owners, executive directors and partners who want a clear picture of the business and a sensible plan for AI.
EOS-style scorecards
Combine data from several systems into one view, score it against weekly goals and create action items when a number slips. A natural fit for teams running on EOS.
AI readiness roadmap
Through our vCIO consulting, sort out where AI fits, what your data and permissions need first, and what to leave alone for now.
Copilot Quickstart
Hands-on, role-based Microsoft 365 Copilot training so your team actually uses it in Word, Excel, Outlook and Teams.
For law firms, CPA practices, real estate teams and nonprofits whose reputation rides on how clients are welcomed and kept informed.
Client onboarding checklists
A guided checklist so every new client gets the same thorough welcome, with nothing forgotten between staff.
Drafted follow-ups
Routine status updates and replies drafted for you to review and send. Your voice, your judgment, less typing.
Copilot for client teams
Role-based Copilot training for the people who write proposals, summarize meetings and answer client email.
What we build
AI for small business, sized to the problem.
From one smart workflow to a full internal tool, the goal is the same: less copy-and-paste, fewer missed steps, and a clear record of what happened. Here's the short list. The full services page goes deeper.
Accounts payable automation
Invoices read, coded to GL accounts, routed for approval and synced to accounting. Stop keying invoices in twice.
Details → about Accounts payable automationAI email triage & drafting
Mail sorted by urgency, personal replies flagged, routine answers drafted. Nothing sends without your OK.
Details → about AI email triage & draftingDashboards & scorecards
Your numbers from several systems in one view, scored against goals, with action items when something slips.
Details → about Dashboards & scorecardsBudgeting & planning
Budgets linked to spending in near real time, with flags when a vendor runs over.
Details → about Budgeting & planningCustom internal tools
Intake forms, approval workflows, onboarding checklists and reporting layers built around how you work.
Details → about Custom internal toolsCopilot Quickstart
Role-based Microsoft 365 Copilot onboarding and training, starting with a free consultation.
Details → about Copilot QuickstartHow it works
Five steps. One problem at a time.
We don't start with a giant platform. We start with the one process that costs you the most, prove it works with your own people, then decide together what's next.
- 01
Find the friction
We map where time and accuracy are being lost. Often the answer is a smaller app than you expected.
- 02
Scope one problem
We agree on a first version, which systems it connects to and how we'll measure success.
- 03
Build in short sprints
You see working software every week or two, not a big reveal months from now.
- 04
Test with real users
Your people try it on real work before it rolls out wider. Their feedback shapes the next sprint.
- 05
Support it like your IT
Updates, monitoring and help desk support, the same way we look after the rest of your technology.
Guardrails
Security first. Then automation.
We're a cybersecurity company before we're an automation shop. Every workflow we deliver ships with the same controls we'd want on our own systems, because many of them are on our own systems.
MFA on every login
Multi-factor authentication everywhere, with Microsoft 365 single sign-on where it applies, so your staff don't juggle new passwords.
Internal stays internal
Internal tools remain inside your organization until they've been reviewed. No surprise public links.
Human approval gates
Anything that leaves your organization or moves money waits for a person to approve it.
Testing & audit trails
We test before rollout and keep a record of what the automation did and who signed off.
GTIA Cybersecurity Trustmark
Built by a team that holds the GTIA Cybersecurity Trustmark and runs security operations every day.
Built by ShowTech. Used by ShowTech.
We run on the same kind of tools we build for you.
ShowTech builds and runs its own AI agents and apps internally. Before we recommend an approach to a client, we've usually lived with something like it ourselves: the rough edges, the permission headaches, the moment a draft needs a human rewrite.
That keeps our advice grounded. We'll tell you when a simple form beats an AI model, when a process should be fixed before it's automated, and when the honest answer is "not yet."
- Plain-English recommendations, no jargon walls
- Tools that work inside Microsoft 365 and Outlook where your team already lives
- One partner for the build, the security and the support
# showtech internal agent · daily run
✓ inbox sorted by urgency
✓ drafts prepared for routine replies
⏸ awaiting approval from a person
✓ scorecard refreshed for L10 meeting
# nothing sent without sign-off
Who we help
Built for the way Tampa Bay firms actually work.
We've spent more than sixteen years supporting small and mid-sized organizations across Tampa, St. Pete and Clearwater. That means we already understand the software, the deadlines and the client expectations in your industry.
01Law firms
Intake forms, matter checklists and inbox triage that keeps the attorney's judgment in charge.
02CPAs & financial
AP automation, budget-vs-actual views and calmer busy seasons without retyping.
03Real estate
Reporting over your property management system and faster responses to routine requests.
04Nonprofits
Fewer spreadsheets, cleaner reporting to your board, and staff time back for the mission.
05Manufacturing
Approval workflows and connected systems so orders, purchasing and finance stay in sync.
06Education
Copilot training by role and simple internal tools for the paperwork that never ends.
Microsoft Copilot consulting · Tampa
Already paying for Copilot? Let's make it earn its seat.
Licenses don't change habits. Our Microsoft 365 Copilot Quickstart pairs strategic onboarding with hands-on, role-based training, so the person drafting proposals, the person reconciling spreadsheets and the person running meetings each learn the moves that matter to them.
We cover Word, Excel, PowerPoint, Outlook, Teams, OneNote, Loop and Forms, and it starts with a free consultation.
See the Copilot Quickstart
Quickstart covers
WordExcelPowerPointOutlookTeamsOneNoteLoopForms
- Strategic onboarding tied to your real workflows
- Role-based sessions, not one generic demo
- Hands-on guidance from a local team you can call
Rather talk it through?
Call and a real person typically picks up in under four minutes. Tell us the task that eats your week and we'll tell you honestly whether it's worth automating.
Workflow automation · Tampa Bay
Tell us about one task you'd love to never do again.
That's all we need to start. A ShowTech consultant will follow up to learn more, map where the time goes, and tell you plainly whether automation, a small internal tool, Copilot training, or simply a better process is the right fit.
We're based downtown at 200 N. Pierce Street in Tampa and work with organizations throughout Tampa Bay, including St. Petersburg and Clearwater. Prefer the phone? 813-793-4700.